Phase 7 Completion Report: Admin Panel & RBAC

Date Completed: 2025-11-21 Duration: ~1 hour Status: ✅ Successfully Completed (MVP scope)

Executive Summary

Phase 7 focused on making the Admin Panel and related backend endpoints RBAC-aware and wiring the dashboard to real backend data. The goal was to ensure that all admin-only operations are properly protected and that the admin UI surfaces a minimal but real system summary.

Key Achievements:

• ✅ RBAC enforced on Admin KB endpoints (/api/admin/kb/*) via get_current_admin_user
• ✅ RBAC enforced on integration endpoints (/api/integrations/*) for calendar/files
• ✅ Admin Panel dashboard wired to /api/admin/panel/summary
• ✅ Documentation updated to reflect Admin API and RBAC usage
• ✅ Smoke tests added for admin RBAC and admin panel API

See also:

• PHASE_STATUS.md (Phase 7 section)
• docs/ADMIN_PANEL_SPECS.md
• docs/SERVICE_CATALOG.md

Deliverables

1. RBAC on Admin KB & Integrations ✅

• services/api-gateway/app/api/admin_kb.py now injects:

  from app.core.dependencies import get_current_admin_user
  from app.models.user import User

  into all endpoints via current_admin_user: User = Depends(get_current_admin_user).

• services/api-gateway/app/api/integrations.py now imports:

  from app.core.dependencies import get_current_user, get_current_admin_user

  and uses Depends(get_current_admin_user) for calendar and file integration endpoints.

2. Admin Panel Summary Endpoint ✅

• New file: services/api-gateway/app/api/admin_panel.py with:

  @router.get("/summary")
  async def get_system_summary(...):
      ...

  which returns:

  • total_users
  • active_users
  • admin_users
  • timestamp

  and is restricted to admin users via get_current_admin_user.

• Registered in app/main.py:

  app.include_router(admin_panel.router)  # Phase 7: Admin Panel API

3. Admin Panel Frontend Integration ✅

• New hook: admin-panel/src/hooks/useAdminSummary.ts:

  • Calls /api/admin/panel/summary using the shared fetchAPI helper.
  • Falls back to demo values if the call fails (for development resilience).

• admin-panel/src/components/Dashboard.tsx updated to use useAdminSummary so the dashboard is now backed by a real backend endpoint.

4. Documentation Updates ✅

• PHASE_STATUS.md:
  • Phase 6 marked as ✅ Completed (MVP).
  • Phase 7 added with completed status and deliverables.
• docs/PHASE_07_COMPLETION_REPORT.md (this file) added.
• docs/NEXTCLOUD_APPS_DESIGN.md and docs/phases/PHASE_06_NEXTCLOUD_APPS.md now accurately describe Phase 6 status.

Testing Summary

See tests/unit/test_admin_rbac_smoke.py and tests/unit/test_admin_panel_api_smoke.py for smoke-level tests exercising the RBAC dependencies and admin summary endpoint imports.

Further integration and E2E tests will be added in later phases when full CI/CD and observability stacks are introduced.

Notes and Recommendations

• Admin-only operations are now guarded by RBAC; non-admin users should receive HTTP 403.
• The dashboard is intentionally minimal; future phases can hook it to Prometheus for richer system metrics.
• Future work can add admin-facing controls for:
  • Toggling integrations
  • Viewing recent errors/logs
  • Managing tenants and quotas